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Bepara — User Guide

Bepara is a GST-compliant billing, inventory, and e-way bill management platform for Indian businesses. It helps you create tax invoices, track stock, manage purchases and sales, generate e-way bills and e-invoices, and stay compliant with GST regulations. Bepara is accessed entirely through your web browser.

Getting Started

Accessing the Platform

  1. Open your web browser and go to the Bepara URL provided by your administrator.
  2. Click Sign Up and create an account using your email and a password.
  3. Once registered, you can log in anytime from the login page.
  4. After login, you will see the main dashboard with your business overview.

Browser Requirements

  • Any modern browser (Chrome, Firefox, Edge, Safari) — latest version recommended.
  • Internet connection required (the app runs online).

Key Features

  • GST-Compliant Invoicing — Create sales invoices with automatic GST calculation (CGST, SGST, IGST), HSN/SAC codes, and sequential invoice numbering.
  • Inventory / Stock Management — Track stock levels, add/update stock items, and get low-stock alerts.
  • Purchase Management — Record purchases with TDS calculation (sections 194C, 194H, 194I, 194J) and supplier GSTIN tracking.
  • E-Way Bill & E-Invoice — Generate, cancel, and update e-way bills directly from the platform. Generate e-invoices with IRN.
  • Customer & Party Management — Maintain a party ledger with contact details, GSTIN, and transaction history.
  • Reports & Dashboard — View daily sales summaries, monthly GST summaries, TDS records, and purchase reports. Export reports as Excel or CSV.
  • Data Backup & Export — Download full merchant data backup or export per-table reports in Excel, CSV, or JSON format.
  • Dark Mode — Toggle between light and dark themes from the header.
  • Subscription Management — Manage your plan and billing through the subscription page.

Common Tasks

1. Create a Sales Invoice

  1. Log in and click Billing or New Transaction from the navigation.
  2. Select the customer/party from the list (or add a new one).
  3. Add items with HSN codes, quantity, rate, and GST rate.
  4. The system auto-calculates the tax split (CGST/SGST/IGST).
  5. Review the invoice and click Save. The invoice number is generated automatically.
  6. After saving, you can print the invoice or download it.

2. Record a Purchase

  1. Go to Purchases from the navigation menu.
  2. Click New Purchase.
  3. Select the supplier and enter their GSTIN, PAN (if applicable).
  4. Add items with HSN codes, quantity, and rate. Set the GST rate for each item.
  5. If TDS applies, choose the TDS section (194C, 194H, etc.) and check Deduct TDS.
  6. Click Save to record the purchase.

3. Generate an E-Way Bill

  1. Navigate to Sales and find the invoice you want to generate an e-way bill for.
  2. Click the E-Way Bill action button on that invoice row.
  3. Enter transport details (vehicle number, transporter name, distance).
  4. Click Generate. The e-way bill number (EWBN) will appear on the invoice.
  5. You can cancel or update the e-way bill from the same screen if needed.

4. Check Stock & Inventory

  1. Go to Stock from the sidebar navigation.
  2. View all stock items in a table. On mobile, items are shown as cards.
  3. Use the search bar to find a specific item.
  4. Click on any item to view details or use the edit button to update quantity/price.
  5. Low-stock items are highlighted with a notification badge on the header.

5. Export Data or Backup

  1. Go to Settings → Backup & Export.
  2. To download a full backup, click Download Full Backup (JSON format).
  3. To export specific data, choose the table (e.g., Sales, Purchases, Stock) and pick Excel, CSV, or JSON format.
  4. You can also export reports from the Reports page using the Excel button in each tab.

Troubleshooting

IssueLikely CauseSolution
Cannot log inWrong email/passwordUse the Forgot Password link to reset.
Invoice not savingMissing required fieldsEnsure customer, items, and GST details are filled.
E-Way bill generation failsMissing transport fieldsAdd vehicle number and transporter details before generating.
Payment page not loadingRazorpay keys not configuredContact your administrator to set up payment keys.
Stock not updatingSession may have expiredLog out and log back in. Check internet connection.
Dark mode not persistingBrowser cache issueClear browser cache or toggle theme again.

Support

  • For account issues or feature requests, contact your system administrator.
  • Report technical issues via the Help or Support option in the app (if available).
  • For urgent issues, reach out to the development team through the project's support channel.